Last year, Oracle Group and Hewlett Packard Enterprise moved to Texas. Whether these moves were due to the pandemic or otherwise, Texas is becoming a new business hub for large corporations. You might also be considering a move for your business to ensure sustainability after last year's major economic shift.

Almost 13% of Americans move every year, that's just over 40 million people. If so many people are doing it yearly, moving couldn't be that hard. Right?

However, there are things a business will need to consider when moving that a homeowner, won't. It may seem overwhelming, but expert commercial movers can make this transition very easy. There are over 7,000 commercial moving companies you can choose from.

But there are some things you should know before selecting the one that's best for you. Read on to find out more.

15 Facts About Commercial Moving Companies

Get the answers to these 15 questions before hiring a commercial relocation company.

1. What Is a Commercial Move?

A commercial move involves the relocation of office equipment to a new location. This can include office furniture, electronic equipment, IT systems, photocopiers, scanners, and printers. It often requires specialized equipment and transportation to safely move these items.

It's one of the reasons commercial moves are vastly different from residential moves.

2. What Is the Difference Between Commercial and Residential Moving?

The main difference between commercial and residential moving services is that commercial movers focus on businesses that are relocating while residential moving companies assist homeowners that are relocating from one home to another.

Commercial movers provide specific services for businesses of all sizes. They require expertise to facilitate the special needs of companies. Commercial moves often involve business equipment, machinery, larger pieces of furniture, and electronics.

These items require specialized equipment for careful handling to minimize any damage. However, despite this, commercial moving companies also have to provide quick turnover so that your business has the shortest downtime possible. This is especially important if your company has only one business location.

The moving process is quite different for relocating homeowners. These types of moves are more common and there are many companies or specialized family movers that provide this service. They usually don't require specialized equipment.

3. How Do You Find the Best Commercial Relocation Company?

If this is the first time you've had to move your business, you may be asking "How do I find commercial movers near me?" There are many ways to find the best commercial relocation company for your business needs. You can:

  • Get recommendations from business colleagues
  • Research companies online
  • Verify companies with your local chamber or through Better Business Bureau
  • Look at reviews
  • Examine the track record of your shortlisted moving companies

Once you have a list of companies, before you decide on one, have them provide you with an itemized quotation. Ensure they can meet your business needs.

Also, beware of scammers. Once you hire a company they should not include hidden costs during the moving process.

4. How Much Do Commercial Movers Cost?

The cost of commercial movers will vary based on the number of office locations involved or whether the relocation is local or long-distance. It will also be dependent on the services you require.

The cost to pack and move a 3,000 square foot office space can range from $1,500 to $9,000. A large space with numerous workstations could cost as much as $30,000.

5. How Much Should You Pay a Mover?

Most movers base their cost on weight, mileage, and labor. Some moving companies may also charge a flat rate based on the estimated number of hours the move will take, multiplied by their rate per hour. You can also cater for an average cost of $50 to $750 per employee.

6. What Is a Good Hourly Rate for Movers?

For movers that charge an hourly rate, the national average ranges from $90 to $100. Again, this will vary based on the number of movers required. The number of hours worked will also vary based on how far your destination location is from your current location.

Many companies that also have an online presence provide a moving cost calculator on their websites. This will give you a good idea of how much your move will cost based on the factors mentioned above.

7. What Are Some of the Legal Requirements of All Moving Companies?

Researching the cost of commercial moving services is important. But there is also other information you should find out before hiring a moving company. There are also some general legal requirements all moving companies need to follow.

The Federal Motor Carrier Safety Administration (FMCSA) and the United States Department of Transportation both regulate moving companies. The Illinois Commerce Commission regulates the movement of goods intrastate and locally. Check that the moving company you choose has the required certificates before hiring them.

8. Do Moving Companies Require a License and Insurance?

No matter how reputable the moving company you choose may be, you still need to cater for unforeseen accidents or mishaps. You can protect your equipment by ensuring the company you choose is licensed and insured. Liability coverage is a legal requirement for commercial freight movers.

Most offer both Released Value coverage and Full Value protection. The latter holds the moving company liable for any damage incurred. The former provides minimal protection that translates to $0.60c per pound for every item moved.

9. What Are Some Additional Services Provided by Commercial Freight Movers?

Many commercial freight movers do more than just moving equipment and office furniture. Some companies also provide:

  • Specialized transportation
  • Record management and storage solutions
  • Packing supplies and services
  • Storage options

Some local movers will also remove unwanted items, as well as facilitate long-distance or overseas shipments.

10. What Types of Businesses Do Commercial Office Movers Provide Services For?

Whether you are a sole proprietor or a corporation with several locations, commercial office movers can provide services to help you relocate. Many types of companies use moving companies including:

  • Non-profit organizations
  • Professional business offices
  • Educational institutions
  • Retail outlets
  • Medical offices and hospitals

Regardless of how unique your moving requirements are, commercial equipment movers have the expertise to ensure your move is seamless.

11. What Information Should You Provide to Commercial Equipment Movers?

There are many questions you should ask your commercial equipment movers. However, there is also pertinent information that you should also provide to them. This will give them a complete picture of what your move entails.

Let them know:

  • If there are specific times the move needs to take place based on the rules of your office building
  • If there is a specific location where they can park their trucks
  • The location of loading docks, if any

These things can make moving logistics easier for the company. You should also have a list of the items in your office for both yourself and the moving company. This will give them an idea of what equipment they will need and how they should handle specific items.

12. Do Commercial Office Movers Pack Your Office for You?

When inquiring about prices, you should also find out the cost of specific services. If you have a large business or one with multiple items to move, you may want to hire commercial office movers that will pack your office for you.

Be sure to find out about this service as many commercial movers will only deal with disassembled furniture and prepacked boxes. This is a cheaper option but can be a lot more stressful. Also remember that if you choose to do your own packing, coverage doesn't extend to any broken or misplaced items.

13. Are Commercial Freight Movers Required to Reinstall Furniture at Your New Location?

One of the many moving tips you should heed is ensuring you specify exactly what services you need. Not all commercial moving services are the same. Most movers will disassemble your office furniture to make transportation easier.

If you don't want to arrive at your new office location and have to figure out how to reassemble your furniture, you should hire an end-to-end commercial mover. This will also eliminate the need to unpack boxes of equipment. These types of companies not only transport your equipment, but they unpack and install it for you.

14. Do Companies That Provide Commercial Moving Services Also Set Up Your IT System?

The answer to this question can affect your business continuity. Moving a business can be unpredictable. Delays may be inevitable.

But you can try to circumvent these by hiring a commercial moving services company that does more than just move your equipment from one location to another. Some companies can unpack your items as well as set up your IT system. This will go a long way in minimizing your downtime.

15. Are There Items a Commercial Relocation Company Will Not Move?

In addition to finding out the services your chosen commercial relocation company will provide, find out if there are certain items they will not move. This will be important based on the type of business you have. Items with specific restrictions include alcohol.

Some states prohibit the movement of these items by commercial movers.

Hiring the Best Commercial Movers for Your Business

Moving your business doesn't have to be a hassle. Having a moving plan can make the process more organized and help make the move a lot easier. Also, ensure you do your research so you know what you should expect from any commercial moving companies.

There are many commercial movers available. However, you should ensure you hire a company that suits your business needs. This will also help you to protect your investment.

Nexus can help. We are the most reliable auto transport company in the United States. Contact us today!


How much will my move cost?