Does your office need to relocate?
There are many factors to consider when it comes to office moving, and the cost of an office relocation is just one. Before running off and searching for the costs of office movers, there are quite a few things you have to consider first.
The cost of an office moving company varies depending on factors like the size of the job and how long it will take. But don't get overwhelmed. We've put together a few tips to help you understand the ins and outs of office moving, and how much it will cost.
If you're ready to get your office moving, keep reading.
What are Office Movers?
Office movers are moving companies who specialize in the relocation of offices.
These movers will be familiar with all aspects of office relocations, including furniture disassembly and assembly, crating services for computers, file cabinets, as well as construction materials (like carpeting and tile). Office movers are more than just cardboard boxes and plastic bubble wrap.
Office movers can also handle office equipment like computers, printers, copiers, and other valuable office equipment. They may use dollies to move your employees' desks throughout the office. Some movers will even assemble desks for you if needed.
Hiring office relocation companies to take care of your move can actually relieve the stress associated with moving.
What Can an Office Moving Company Do?
While it is a good idea to ask about storage or self-packing services, the primary job of an office mover is actually physically moving all of your items from one location to another.
There are generally three main steps involved in office relocation:
Pickup
Whatever belongings you have at the old place will be picked up by professionals. This includes furniture, equipment, files, building materials (like filing cabinets), and personal belongings like computers or desks/chairs. This is commonly known as office furniture relocation services.
The workers will use boxes to pack everything up. Be sure that these boxes are marked with their contents; this prevents confusion when it comes time to unpack everything.
If you want to avoid a lot of hassle later, take photos of the space where items are in before they're moved.
Refinish Services
Before being delivered to your new office, all furniture and equipment can be refinished by professionals. This can include painting or stripping woodwork down to bare wood.
If you've got an old desk or table that needs some TLC, consider paying for refinishing services beforehand to save yourself time and effort.
Delivery
All your belongings will be transported from one location to another by professional movers and placed where you want them.
The movers should have a detailed inventory of all your belongings, which helps prevent misplacement or lost items. The delivery process is generally quick. As part of the office furniture relocation services, workers can even set up the furniture for you if desired.
Because things need to be done quickly and with so much care, it's always recommended to go with professional office movers.
How Long Does It Take To Move an Office?
Most instances of office moving take about 2-3 weeks. But depending on where you are moving from/to or just how much stuff you have, your relocation process could last anywhere from a couple of days to a few months!
The length of time it takes to relocate an office is determined by a few different factors. Some of those factors include the size and complexity of the move, whether or not you have chosen professional movers, and how quickly everyone can get their items packed.
Sometimes, office moves will be delayed if there is a delay in receiving building permits. The time frame for an office move could take anywhere from three days to two weeks; it all depends on the amount of work that needs to be done with your items.
Location is another factor involved in the time it takes to complete an office move. For example, office movers in a metropolitan area with lots of accessibility may take less time than those in other, more rural areas of the country.
Generally speaking, it is best to leave plenty of time for any office move and you should always book your office relocation services well in advance.
How Much Does it Cost to Move an Office?
The costs of office relocation companies basically depend on how much stuff you have. If you have a lot of office equipment and furniture, it will cost more than if you only have a few things.
Generally speaking, it is best to start your search for office movers with a certain range of costs in mind. This will help you find a company that can get your items moved within an acceptable range of costs, especially if you have just begun planning for your office relocation project.
Office moving costs can range from a couple of hundred dollars to tens of thousands of dollars, so it's best to call to get a quote specific to your situation. But we can help you understand what affects the cost.
How Do I Move to a Large Office?
When moving to or from a large office, it’s almost always better to eschew thoughts of DIY shipping and focus on finding the right office moving company. Whether it’s local office movers, corporate office movers with a national imprint, or professional office relocation services that fall somewhere in between, the cost of commercial relocation is offset by the ease and comfort it provides.
If you’re moving to a new office, there are a lot of moving parts to consider. For example, office furniture movers specialize in moving unwieldy items such as meeting tables, break tables, bookshelves, and cubicle partitions. Commercial moving companies have moved offices both big and small, over and over again. When contracting with commercial movers, you’re getting peace of mind in knowing that they’ve got your large office move handled.
In short, a professional office moving service is almost always a good idea when moving to a large office space. Yet, before you go searching for “office movers near me,” let’s talk about your options when moving to a smaller office space.
How Do I Move to a Small Office?
Small office moves provide a few more viable options than large office relocation. You could move the office yourself in a UHaul or similar moving truck, work with small office movers that specialize in small office relocation services, or just search “commercial moving near me” on your favorite search engine and hope for the best.
To be honest, DIY small office shipping is still a pain. When you bypass commercial movers and do the heavy lifting yourself, you’re in for a time-consuming, strenuous process.
For example, office furniture movers make relocating chairs, tables, desks, and other equipment look really easy. It’s not as easy when you have to wrap it, lift it, load it, and unload it yourself.
And when you choose not to go with professional office movers, you might be surprised at just how much stuff can get packed into a small office space. The best office relocation companies take the shock and stress out of moving, whether they are small office movers or large office relocation specialists.
Simply put, commercial moving companies are usually the way to go. Even if you just search for “office movers near me” online or in your local directory, you’re bound to find a cost-effective office moving company that’ll be able to relocate your stuff for a good deal!
Where You Move to Affects the Cost
Office relocation services in particular will be based on how many items are being moved. The farther away from your current location that you move, the more it will cost. However, there are also a few other factors that could affect the cost of office moving services. Be sure to keep these in mind when comparing office moving companies:
The Size and Layout of Your Office Building
If you have many narrow hallways and winding staircases, it may be more difficult for your office moving company to get around with their equipment. Plus, it might cost more to hire extra help!
The Number of Elevators in the Area Where You're Moving
Does your new space have many elevators? Especially if there is a large office building, this could affect how much time it takes for employees and movers to load up all their belongings.
The Type and Size of the Office Building
Some buildings may be more difficult to move into than others. Large, bulky items (such as pianos) in particular might take some additional work and that could cost a little extra.
How Far Away Your New Location Is
As mentioned previously, if you're moving out of state or even across the country, it's going to take a bit longer for movers to get all your belongings there. That will cost more money.
Do I Need Commercial Movers for my Office Moving?
Commercial office moving services specialize in relocating offices which means they should be able to do the job faster than other companies who are used to dealing with people's personal belongings only. While commercial moving companies may cost more than others, they may be able to speed up your office relocation process.
If you have a very complicated office move, you may want to hire commercial movers. They tend to know more about other companies' equipment and how to move with them effectively. They also have experience with handling lots of office items at once.
No matter what movers you choose, it is always best to plan by getting in touch with at least three or four different companies. Check with your friends, neighbors, and colleagues to see which office relocating companies they have used in the past that did a good job.
Weigh their experiences against each other so you can find a company that is right for you and your office moving project.
How Do I Choose a Moving Company for my Office?
You want to choose a moving company that will be able to get your office relocation done as soon as possible and within your financial range. Here are some steps to follow:
Research Office Relocation Services
The first step is to do some research. Talk to your co-workers and friends and neighbors about companies they have worked within the past. Read reviews online, such as those posted by people on Yelp!
Call up companies you're interested in using and ask them if there are any other services they could provide for you, or if there is anything specific they would like you to know before choosing a company for your office move.
Compare Prices
Once you've found three or four offices movers that seem adequate, compare prices so you can easily find the one that's most affordable for you. This could be done over the phone or in person, so long as you are given a quote from each company and can see what type of service they offer before deciding on which office movers to hire.
If you are interested in using an office moving company, make sure to research how reputable that particular company is.
Be Flexible
Being flexible can be a real lifesaver, especially when dealing with office movers. If you know a bit about the moving process and what to expect, you will be better able to plan accordingly when it comes to your new move.
Stick around and help out the movers if possible so that they can do more in less time which could equal lower office moving costs for your team. This will also make things go smoother as long as everyone is communicating well.
Don't Stress
The best way to handle office moves is not to stress over them too much in the first place. Be prepared ahead of time with the information here, or by hiring someone who specializes in providing commercial office relocation services.
Get Your Office Move Started
Finding professional office movers to help you move your office can be pretty straightforward and stress-free. Prepare what you need ahead of time and try to be as efficient as possible to get the best bang for your buck.
If you want reliable office relocation services, give Nexus a call today. Rather than searching online for “commercial moving near me,” we can help you make you next office move an easy one.
